Job Title: Department Production Co-ordinator
Reports To: Production Supervisor
Key Purpose of the Job:
To assist the production and supervision team in the smooth running of projects by ensuring an accurate and efficient flow of information.
Enter and maintain production data in the studio’s production database and related departmental records to reflect scheduled, in-progress, and completed departmental work. Collaborate with other coordinators and managers to keep all data accurate and up-to-date.
Schedule meetings at the request of the Managers an Leads. Proactively maintain the calendar with alertness to topics, deadlines, and conflicts. Manage schedules of key personnel.
Ensure proper preparation for all meetings and reviews. Record and publish notes from meetings and reviews that accurately reflect the action items.
Coordinate work that enters and leaves the department to ensure completeness. Provide admin support as needed to ensure that communications are accurate and complete.
As second in command to the Production Supervisor, proactively respond to requests for information and assistance from those within and outside of the department.
Partner with the Production Supervisor and Creative Leads to maintain a positive team environment.
Ensure that artists understand their schedule of work and relay information back to production & supervision team
Coordinate the flow of information and elements between artists and departments
Keep databases up to date with element and shot status
Ensure the send and receipt of materials to and from the client
Background, Knowledge, Skills, and Abilities Required at Minimum:
2-3 years experience as a Production Coordinator
Knowledge of animation terminology and environment a plus
Office, particularly Excel
Experienced in database work, preferably Shotgun
HTML / Wiki skills are an advantage
Aptitude for new software is a must
Needs to Be:
Clear communicator of succinct and accurate information
Extremely focussed and organised
Adaptable to changing scenarios and showing initiative
Calm and personable under pressure, whilst working to tight deadlines
Fast learner of new terminologies and workflows
Someone who is passionate about animation!